iTech Data Services

How to Reduce Insurance Eligibility Rejections and Denials

Read Time: 4 minutes

Numbers don’t lie: Hospitals have a medical claims denial of 2%, while medical practices have a denial rate in the range of 5-10%. This is a significant loss since a 1% write-off for a 300-bed hospital is an average loss of $2 million or more a year.

83% of Physician Practices recognize that slow payment from high-deductible plan patients is their top collection challenge

Source: Black Book™ RCM Survey

Indeed, it might never be possible to bring down medical billing denials to 0% but reducing insurance claims denials by even a fraction from your current percentage will have a successful impact on your revenue numbers.

Understanding the common causes of health insurance denials may help pinpoint the medical claims processing problems and find ways to streamline them for healthier outcomes.

The five most common denials in medical claims processing

medical claims1. Missing information contributed to 61% of initial medical billing denials and 42% of denial write-offs

2. Duplicate claim submission is surprisingly common; 32% of denials are because of resubmitting claims for the same encounter, same date, or same provider.

3. Denial code CO 97 or claim already adjudicated is when service is already included in another claim/payment which was already adjudicated.

4. Service not covered by an insurer occurs because of failure to check a patient’s benefit plan or call the insurer before administering the service.

5. The time limit for claim submission has lapsed. Payers include the time to rework rejections within their specified days of claim service. Health provider’s workflows must alert staff when the time limit is approaching red.

The challenges providers have with a reduced denial average is often to do with the inability to track denial statistics, using manual processes, and a resource-intensive process of appealing claims.

Why insurance eligibility verification reduces claim denials

claim denied

Most claim denials are because of errors in proper verification before services were provided.

Health insurers have different variations to deny claims, and understanding these differences is an essential aspect of an efficient insurance eligibility verification system.

90% of claim denials are avoidable, and two-thirds are recoverable

Despite being relatively avoidable (though time-consuming) to prevent medical claims denial, many health providers are skipping a detailed insurance verification process. They are reactive rather than proactive, in short, waiting for pushback from the payers to rectify errors and resubmit.

A step-by-step insurance verification process has a two-fold advantage.

  1. The first is to avoid claim resubmissions and rejections.
  2. The second benefit is that it speeds up collections through clean forms.

A streamlined patient eligibility eligibility verification model should include these steps.

medical claims processing
Step 1:
Once an appointment is scheduled, the patient’s documents must be received. Entry of demographic details and verification begins.

Step 2: Verify coverage benefits with both the secondary and primary insurer. Verification is done through calls to the insurer and insurance portals

This includes looking into various heads like payable benefits, co-pays, co-insurance, deductibles, patient policy status, type of plan and benefits, plan exclusions, lifetime maximum, etc.

Step 3: Get authorization of the claim from the insurer.

Step 4: Open communication modes with the patient to collect additional information needed for claims submission forms

Step 5: Scrub patient and insurance information to rule out errors and ensure completeness. Enter the results into the system so that information can be updated into the hospital’s revenue management system or the practice management system

The final report will have all the insurance benefits, Member ID, Insurance start and end dates, Co-payment details, etc.

While this seems simple enough, it’s not. When this is extrapolated across hundreds of patients, the complexity multiplies.

Many hospitals don’t invest in the technology and additional staff to manage denials efficiently. Also, keeping up with constantly changing regulations is never easy. The challenges for practices are different; physicians are pulled between patient care and administration; neither do their front desk have the skills to ensure payments go through with no hitches.

If you are making a decision to outsource insurance verification services, here are the crucial questions you should have the right answers to before hiring the right company

Outsourcing insurance eligibility verification to experts like iTech Data Services ensures that you have access to a team of professionals. With expertise through thousands of patients, they already know the red flags to look out for, the information they need, and what medical services are excluded from different plans. This ensures less rework and faster billing cycles. Over time, pattern recognition for claim denials will make visible the core reasons for claim denials.

To know more about our insurance eligibility verification and prior authorization expertise, talk to one of our experts right away.

Reach out to our team today!


    IDS Commander iTech2021

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